Music Department Administrator 

Location: Godalming

Hours: Monday to Friday 08:30-17:00 term time only

Closing Date: Thursday 27^th November 2025

The school is a leading coeducational independent school located on a picturesque 250-acre campus in Surrey. Established in 1611, they are committed to providing an exceptional education that empowers students to achieve their full potential in a supportive and inclusive environment. Their core values of kindness and belonging are fundamental to their thriving community.

The Role

The school seeks to appoint a Music Department Administrator. The Administrator is the first music department point of contact for pupils, staff, parents and concert attendees.

They assist in enabling the teaching, rehearsing and performing of a lively and busy music department ensuring that it runs smoothly and efficiently, through the provision of excellent music administration. This includes the use of SOCs and Microsoft Teams, enabling the Administrator to oversee and manage all timetabling on a weekly basis, and to administer all billing and VMT salary payments, termly.

This is a vibrant music department, often particularly busy towards the end of term, interspersed with quieter periods. The ability to manage workload through ‘peaks and troughs’ while remaining positive and enthusiastic is essential

Key Responsibilities

Office Management

• Manage the appointments diary for the Director of Music, including liaison with the Admissions Department for parent visits
• Regular correspondence with parents and prep schools
• Oversight of room bookings for the Music Department's rehearsals and teaching, booking venues outside of the Music Department as required
• Book catering and operations set up for Music activities
• Liaise with HR regarding appointments and sick leave of VMTs
• Provide advice and assistance to pupils and their parents in respect of their musical requirements over the phone, in person, and via email
• Order music and sundries for pupils and stationery, equipment and refreshments for the Department
• Arrange the servicing of equipment and infrastructure, including a rolling programme for piano tuning

Skills and Qualifications

• Previous experience gained within an administration role, ideally within a school environment
• Outstanding communication skills
• Excellent IT skills, particularly MS Office
• Experience of delivering exceptional customer service
• Accounts/reconciliation experience

Desirable

• An interest in and knowledge of Music

Benefits

• Competitive contributory occupational pension scheme
• Death in service benefit up to the age of 70 (if not already included in occupational pension scheme)
• Single Membership of a private medical insurance scheme (subject to eligibility)
• Cash Health Plan currently provided by +Medicash
• Payment for eye tests for users of visual display screen equipment, and a contribution currently amounting to £50 to the cost of any corrective eye wear (normally claimable once every 3 years)
• Personal Accident insurance
• Access to an Employee Assistance Programme
• School fee remission (subject to eligibility).
• Membership of the School Sports Centre
• Membership of the School’s 9-hole golf course at a reduced subscription
• Participation in a ‘Cycle to Work’ scheme (subject to eligibility)
• Salary sacrifice on electric vehicles (subject to eligibility)
• Lunches, during your normal working day
• Free on-site parking
• Invitations to school productions and concerts throughout the year
• Use of the School Library to borrow books & other media
• Continuing professional development as part of their talent management programme.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable School, please proceed through the following link to be redirected to their website to complete your application.

https://www.charterhouse.org.uk/work-at-charterhouse

Contact information

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