School Administrator
Location: Godalming, Surrey
Salary: £29,880 per annum
Closing Date: Friday 15th August 2025
The School is a leading coeducational independent school located on a picturesque 250-acre campus in Surrey. Established in 1611, they are committed to providing an exceptional education that empowers students to achieve their full potential in a supportive and inclusive environment. Their core values of kindness and belonging are fundamental to their thriving community.
The Role
The role of the Resource Centre Administrator is to facilitate the smooth running of day-to-day processes in the school, assisting members of staff in carrying out their responsibilities as efficiently as possible, and managing pupil/parent information. S/he works in the School Resources Centre with other members of the team.
Key Responsibilities
Teaching Administration
- Following up on lesson registration to ensure that pupils are being registered, chasing teachers who have not done so and escalating as necessary to senior staff
- Managing the detention system:
- Liaising with Heads of Year
- Entering pupils for detentions and informing Houses
- Chasing up non-attendees in liaison with the Senior Deputy Head
- Set up each new terms registration dates and lesson times on the School database (iSAMS).
Joining Pack
- Input guardian, census, parental responsibility, medical PDF’s, information onto iSams. Check passports, nationality & resident country for all new pupils.
- Liaise with Data Manager to identify missing information and follow up.
Office Management
- Managing stationery stocks for staff.
- Prompt reporting of photocopying issues to the IT department for repair.
- At the end of the summer holiday, preparing the Resources Room for the next year.
- Helping to support new teaching staff and introducing them to keep school systems as part of their induction.
Administrative Support
- Photocopying for staff.
- Bulk photocopying for Departments: putting together booklets and documents.
- Photocopying confidential material (exams).
- Assisting with ensuring pupil and parent information in iSAMS is correct.
- Produce and distribute updated Emergency Communications Checklist cards for start of school year.
Transport and Trips
- Booking external coach transport for pupil trips on behalf of teachers and sports departments
- Ensuring trips/beaks have all transport information for their trips over a weekend
Support to Wider School
- Communicating effectively with other secretarial/administrative colleagues supporting the School, providing backup and collaboration as required.
- Working with others in the Resource Centre covering tasks when necessary
Safeguarding
- Demonstrate the highest levels of commitment and compliance to safeguarding and promoting the welfare of children and young people.
Skills and Qualifications
Essential
- Recent practical experience of working in an office environment.
- Proven track record of setting up and running a range of administrative tasks with minimal supervision.
- Capable of using a range of office equipment and technology (e.g.
- photocopiers, scanners etc).
- Experience of drafting correspondence which is grammatically correct and to a high standard of English.
- Experience of working with different stakeholders (including pupils, parents and staff) in different contexts.
- Good general IT skills such as fast and accurate keyboard skills.
- Proficient user of Microsoft Office Suite.
Desirable
- Experience of school administration.
- Knowledge and awareness of the importance of confidentiality and data protection.
Qualifications Essential
- Good general education including English and Maths.
Desirable
- A qualification in computing skills or related area.
To Apply
If you feel you are a suitable candidate and would like to work for this reputable School, please proceed through the following link to be redirected to their website to complete your application.
https://www.charterhouse.org.uk/about-us/employment-opportunities
