Administrator 2 – Maternity Cover (Fixed-Term Contract)
Location: Dartmouth Guildhall Offices, Victoria Road, Dartmouth
Salary: SCP09 (£26,409) – SCP14 (£28,624)
Contract: Fixed-term for 14 months (maternity cover)
Hours: Full-time, 37 hours per week preferred (Monday to Friday, 8:30 am – 4:30 pm)
Reports to: Deputy Clerk
Are you an organised, customer-focused professional with a flair for administration and public service? Dartmouth Town Council is seeking a friendly and efficient Administrator to join our small but busy team on a fixed-term maternity cover contract. This role offers a varied mix of office administration, property bookings management, reception cover, and digital communications — ideal for someone who thrives in a community-centered environment.
Key Responsibilities
General Office Administration
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Act as a welcoming first point of contact via phone, email, and in-person
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Provide admin support to the Town Clerk and Deputy Clerk
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Handle council enquiries and direct them appropriately
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Liaise with South Hams and Devon County Councils on relevant matters
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Support project work and weekly planning for Council assets (Guildhall, Old Market)
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Assist with Parish Online and the RFO during invoicing season (March/April)
Bookings Management
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Manage bookings for council-owned properties and assets (e.g. Guildhall, Old Market, parks)
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Liaise with hirers, ensure rules compliance, risk assessments, and post-event checks
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Coordinate with caretakers and the Properties Team for setup and cleaning
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Oversee inventory checks and manage associated correspondence
Digital Communications
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Help manage the Council’s social media accounts and website content
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Promote council events, assets, and bookings online
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Collaborate with the Clerk and Deputy Clerk to maintain clear and timely public communications
Market & Boatfloat Support
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Administer market bookings and trader records (e.g., insurance, licenses)
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Coordinate gazebo/stall setup with the Market Supervisor
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Assist in the management of the Boatfloat and boat parks
Person Specification
Essential Skills & Experience
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Excellent verbal and written communication skills
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Strong customer service and public-facing experience
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Proficient with Microsoft Office (Word, Excel, Outlook, etc.)
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Experience using website software (e.g., WordPress) and social media
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5 GCSEs A–C (or equivalent), including English & Maths
Desirable
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Knowledge of the Dartmouth area
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Experience in local government or a similar administrative setting
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Ability to manage changing priorities and work both independently and in a team
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Conflict resolution experience
What You’ll Bring
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A proactive, positive attitude
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Good planning and time management skills
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Attention to detail and ability to handle confidential information responsibly
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Willingness to take initiative and develop professionally
This is an excellent opportunity to support the smooth running of local services and events in a beautiful coastal community. Your contribution will help shape the day-to-day operations and public image of Dartmouth Town Council.
